FloridaOJ "How To"
for Program Chairs
The purpose of this document is to provide/capture knowledge related to the use of Florida OJ’s publication site for FLAIRS.
Notes for the future Florida OJ Coordinator for FLAIRS
Once you login, the top right will show your login name and the number of messages you have waiting
Click on your username, and select Dashboard
Click on the down arrow next to each submission, and select ‘View submission’
That will open a page like this:
You should click on and review the file. Check it for length and format. Make sure you mark off the submission number however you are tracking all accepted papers. In this example, it’s paper 210 in EasyChair. (We know this from the name)
Select send to Review
This stage helps provide a reviewing process. However, FLAIRS does reviews in EasyChair. Click Accept Submission.
Select do not send an email notification and then click next.
Select the paper uploaded on the next screen and select ‘Record Editorial Decision’
That will open the next step in the workflow. This is called ‘Copyediting’
There should be a file under draft files. If not, you’ve missed something, and you can most easily fix it by uploading the submission’s PDF.
Click ‘Do not send an email notification’ and click ‘Next’
Now you must download the file
Name the ‘Galley’ “PDF”
This will take you back to the main screen. On the right, click schedule for publication
Click on the dropdown at the top to select a future issue ‘FLAIRS-##’