Each conference should make $1000 at least. Aim to break even at 150 registrants. We are "not for profit", so making more than $5000 is unnecessary, and making more than $10000 begins to feel like "profit". But we are also "not for loss".
Budget for 50% attendance on the tutorial day, 80% attendance at breaks and lunch on day 1, 90% on day 2, and 70% (if no afternoon papers) or 80% (with afternoon papers) on day 3.
Budget $500 for corporate fees
Budget $500 for EasyChair
Budget $4000 for Cvent setup fee
Budget $3500 for Stripe fees
Budget $4000 for registration staff
Budget $1000 for costs of maintaining and upgrading the FLAIRS AV equipment.
Budget $500 for cost of bringing AV gear and poster boards to FLAIRS.
Budget $450 for event insurance.
Budget $1800 for conference chair travel and accommodation expenses (not a fixed payment - must provide receiptsl)
Budget $1800 for treasurer's travel and accommodation expenses (not a fixed payment - must provide receipts)
Budget $1000 for next year's chair's site visits (not a fixed payment - must provide receipts)
Budget $50 for domain name charge
Budget $5000 for invited speakers (each gets $1500 (USA) or $2000 (outside USA))
Budget $1200 for DDD II awardee
Budget $350 for awards and shipping
Budget $500 for printing ond office supplies
Budget $750 for organizers' dinner (spouses welcome, but pay for their dinner)
Budget $2500 for AV hire at the conference hotel
Budget $1700 for some souvenirs, at the discretion of the conference chair within budget
Budget for some student helpers (waivers, regos, at the discretion of the conference chair within budget)
Budget some contingency money
No organizer (other than the registration chair) gets paid an honorarium, fee, etc. Nobody! Never!