Presentation & Session


Zooming into a Hybrid Conference!

FLAIRS is a hybrid conference in which everyone feels fully immersed, both those physically at the conference, and also those who are remote out in Zoomland. Everything will be on Zoom ... the technical sessions, the lobby area, the reception with awards, and the business meeting at the end. To make this all work everyone must have their own device (laptop/desktop/tablet/etc.) with the Zoom app installed. 

At the venue there is a computer in each physical session room and at the reception in the physical lobby. The lobby computer is in the main Zoom room, showing what's going on in the physical lobby. There is a Zoom breakout room for each of the parallel technical sessions, in which presenters give their talks in Zoom. The computers in the physical session rooms project the presenter's shared Zoom screen onto a big screen for physical attendees to watch, with the audio coming over a speaker system (if the presenter is physically in the room those speakers are turned off to avoid a feedback loop). Physical presenters stand/sit at the front of the session room with their own laptop so that physical attendees can see and hear the presentation in the normal live way. The session room computer's camera shows the whole room ... the physical presenters, the big screen, the audience, etc., so that remote attendees see the live action and feel just like they are in the room too. Note that physical presenters do not have to connect their laptop to the projector - all that happens through Zoom, so there are none the "my computer can't connect to the projector" issues!

In order to attend the conference you have to register for the conference as usual, and register to attend the Zoom meeting. The Zoom registration is approved after the conference registration has been paid and verified. You are then provided with a unique link for joining the Zoom meeting (no passcode required). Please use your full name in the Zoom registration (no funky screen names), so it can be checked against your conference registration and approved seamlessly.

Below are checklists for the various categories of attendees; several might apply to you. Read carefully, and get ready to enjoy a hybrid FLAIRS!

If at any stage you are having difficulties connecting to the conference through Zoom, please contact one of the organizers: 

Checklist for Paper Presenters

Checklist for Poster Presenters

Checklist for Audience

Checklist for Session Chairs

Checklist for Organizers

Checklist for Hosts